Needs collection
Structured input from managers and entities.
Features
Everything you need to steer the training plan — and nothing you don't
Operational, financial and decision-making performance: three lenses on a single source of truth.
Operational performance
Know where the plan stands, at any time
Every training action is tracked from scheduling to close-out, for every entity and job family. Delays show up before they turn into cancellations.
- Plan delivery rate by entity, department and job family
- Attendance and completion rates
- Training hours delivered, in total and per employee
- Schedule adherence and delay tracking
- Workforce coverage by entity and job family
- Gantt chart of all training actions
Financial performance
Manage the training budget like an investment
The budget no longer lives in a separate spreadsheet: every cost is tied to an action, an entity and a currency. You see the variance as it happens.
- Allocated, committed and spent budget, by entity and currency
- Cost per course, per participant and per hour
- Budget variances and efficiency ratios
- Year-end forecast
- Net cost after funding (FDFP and similar training funds)
Decision-making performance
Prepare the trade-offs — don't just report on them
Pilotis turns variances into decisions to be made and keeps a record of what was decided. The committee walks in with the right questions.
- Red, amber and green status on every KPI
- Automatic alerts on cost, schedule and delivery drift
- List of decisions awaiting the committee
- Dated, annotated log of every trade-off
- What-if simulation: postpone, reallocate, add a session
- PDF board pack generated and sent automatically before each meeting
Data & integration
Reliable data, with no re-keying
Your current files remain the starting point. Pilotis checks them, consolidates them and makes them available to your other tools.
- Guided Excel import with a line-by-line error report
- Data quality score per entity
- Documented API for your HRIS and in-house tools
- Data feeds for Power BI
- Integration with Ordo for attendance sheets and sign-in
Add-on modules
The full training cycle, when you need it
Switch on the modules that matter to your organisation, at the pace of your rollout.
Approval workflows
Sign-off circuits for requests and for the plan.
Post-course & follow-up evaluations
Immediate satisfaction and longer-term impact.
Certifications & licences
Up-to-date register with expiry alerts.
Skills matrix
Required and acquired skills by job family.
Training providers
Directory, ratings and follow-up of providers.
Invitations
Send session invitations and track confirmations.
KPIs included
Around twenty ready-to-use KPIs
Every KPI is calculated automatically, by entity, by period and at group level.
Operational
- Plan delivery rate
- Attendance rate
- Completion rate
- Training hours
- Hours per employee
- Access-to-training rate
- Schedule adherence
Financial
- Allocated / spent budget
- Budget utilisation rate
- Cost per course
- Cost per participant
- Cost per hour
- Budget variance
- Net cost after funding
Steering
- Strategic programmes delivered
- Post-course satisfaction
- Follow-up effectiveness
- Certifications due for renewal
- Pending decisions
- Data quality score
- Year-end forecast
See your training plan in Pilotis
30 to 45 minutes, on sample data or on your own spreadsheets. We get back to you within 48 business hours.